Transfer Certificate Generator
A transfer certificate is the longest document a school office writes by hand, and the one a receiving school reads line by line. Fill its sixteen rows here (names, the two dates, attendance out of working days, dues, conduct) then print. Nothing you type is sent anywhere.
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[SCHOOL NAME]
[Address] · [Phone] · [Email] · [Affiliation No.: ______]
TC No.: ________ Admission No.: ________ Date: ____ / ____ / ______
TRANSFER CERTIFICATE
1. Name of the student: ______________________________
2. Mother's name: ______________________________
3. Father's / Guardian's name: ______________________________
4. Nationality: ____________ Category (if applicable): ____________
5. Date of birth (in figures): ____ / ____ / ______
(in words): ______________________________________________
6. Date of admission: ____ / ____ / ______ Class admitted to: ________
7. Class last studied (figures & words): ______________________
8. Board examination last appeared (if any) & result: __________
9. Whether qualified for promotion to higher class: ____________
10. Fees paid up to: ____________ School dues (if any): ________
11. Total working days: ______ Days present: ______
12. General conduct: ______________
13. Date of application for TC: ____ / ____ / ______
14. Date of issue of TC: ____ / ____ / ______
15. Reason for leaving the school: ______________________________
16. Remarks: ______________________________
Prepared by: ____________ Checked by: ____________
____________________
Principal
(School seal)Anything you leave empty prints as the blank it already is, so a certificate can be finished by hand at the desk. Nothing you type is sent anywhere. It stays in this browser.
This is a format to adapt, not a prescribed form. No authority publishes a single national wording for this document. Your board, your state and your own school rules decide what it must say and how long you keep the counterfoil, so check yours before you adopt this as your standard.
How this generator works
Sixteen rows, and the two that get confused
Rows 13 and 14 are the date of application for the certificate and the date it was issued, and they are not the same date. A receiving school reads the gap between them, and a parent disputing a delay reads it too. The form keeps them apart and formats both as your register writes them.
Attendance is a pair, not a percentage
The certificate asks for total working days and days present as two separate figures, and it is right to: a bare percentage hides how many days the school actually ran. Fill both from your attendance register rather than computing one and dropping the other, because the receiving school will do the division itself.
The certificate is only half the record
A parent who loses the original comes back years later, and the only thing that lets you reissue what was actually written is your own counterfoil. Print, sign and seal from here, then enter the certificate number against the student in your transfer-certificate register before the file is closed.
Frequently Asked Questions
Our school software already prints a TC. Should we use this instead?
No. If a system already prints your transfer certificates, it is also holding the numbering and the register entry that make them traceable, and printing one outside it puts a certificate into the world that your records do not know about. This generator is for the office still filling a printed book by hand, or needing a single certificate while a migration is in progress, and in that second case, record the number in the system afterwards.
What belongs in “whether qualified for promotion to higher class”?
The class the student is eligible to join next, as your own results record it, not a prediction and not a recommendation. If the result for the year is not yet declared, say so in that row rather than leaving it blank, because a receiving school reading an empty row has to write back and ask, which delays the admission the certificate exists to enable.
The date of birth on our register differs from the birth certificate. Which goes on the TC?
Put what your admission register holds, because that is the record the certificate is testifying about, and the row is asking your school what it has. If the family wants it changed, that is a correction to the register itself, with whatever evidence and approval your school’s rules require: done first, then the certificate reissued. Never write one date on the certificate and keep another in the register.
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