Cumulative Record Card (CRC)
A Cumulative Record Card (CRC) is a consolidated, year-on-year record of a student’s progress covering academic performance, attendance, health, co-curricular achievements and personal traits. It follows the student through their years at the school and gives teachers a longitudinal view for guidance. Digital SIS platforms build the CRC automatically from stored records.
A running, year-by-year record of a student’s academic, attendance, health and co-curricular history.
Why it matters
The CRC is what lets a class teacher inheriting a section in April know anything about a child beyond last term's marks — repeated absence, health flags, what remediation was already tried. It is also what the school draws on when it has to certify conduct or brief a counsellor. Class teachers maintain it; the principal is custodian. Left blank until inspection week, it is worthless.
In practice
- One card per student, opened at admission and added to at the close of every academic year until the student leaves.
- Typically carries year-wise academic results, an attendance summary, health and physical data, co-curricular participation and conduct observations.
- The class teacher updates it at term or year end and hands it on to the next year's class teacher at promotion.
- Under NEP 2020, NCERT's PARAKH unit has published Holistic Progress Cards by stage, adding peer, parent and self-assessment inputs; adoption is decided by the state or board.
- It holds a child's personal and health information — restrict access to staff with a reason to see it, and keep it out of general circulation.
Common mistakes
- Filling the card retrospectively before an inspection instead of at the close of each year.
- Recording subjective personality judgements a school could not defend if a parent asked to see the card.
Common questions
Is a cumulative record card the same as a report card?
No. A report card reports one term or one year's results and is issued to parents. The cumulative record card is an internal, longitudinal document covering the student's whole time at the school — academics, attendance, health, co-curricular activity and conduct — and is maintained by the class teacher for the school's own use.
Is a school required to maintain a cumulative record card?
It depends on the board and the state. Boards' affiliation bye-laws and state education rules specify the registers and records a school must keep, and the naming and format differ between them. Check your board's records clause and your state's rules rather than assuming a single national format applies.
What is the Holistic Progress Card and does it replace the CRC?
The Holistic Progress Card is a competency-based, 360-degree progress record developed by NCERT's PARAKH unit under NEP 2020, with stage-wise formats and inputs from teachers, peers, parents and the student. Whether it replaces or sits alongside existing cumulative records is a decision for each state and board.
Schools on Edutris keep the admission register, student records and certificates in one system — documents generate from the record instead of being retyped.
Related terms
Report Card
The official document summarising a student’s marks, grades, attendance and remarks for a term or year.
Admission Register
The master register recording every student admitted, with admission number, dates and personal details.
Admission Number
The unique number assigned to a student at admission that identifies them for their entire enrolment.
SIS (Student Information System)
Software that stores and manages student records — admissions, demographics, attendance, grades and documents.
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Admissions, attendance, fees, report cards and a parent app — simple tiers from ₹2,999/month, no per-student add-ons.
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