Fee Reminder Letter (3-stage set) - template
Downloaded from edutris.com/templates/fee-reminder-letter-format - free to use; replace [BRACKETED] fields and print on school letterhead.

[SCHOOL NAME]  |  [Phone] | [Email]

Date: ____ / ____ / ______

To: [PARENT/GUARDIAN NAME] (Parent of [STUDENT], Class [___])

STAGE 1 - GENTLE REMINDER
Subject: Fee reminder - [Term/Month, YYYY-YY]
Dear Parent, this is a gentle reminder that the fee of Rs. [AMOUNT]
([FEE HEADS]) for [PERIOD] was due on [DUE DATE]. You can pay at the
school office or online: [PAYMENT LINK / UPI]. If you have already
paid, kindly ignore this letter. Thank you.

STAGE 2 - FIRM REMINDER (2-3 weeks overdue)
Subject: Second reminder - fee outstanding for [STUDENT NAME]
Dear Parent, our records show the fee of Rs. [AMOUNT] for [PERIOD]
remains unpaid as on [DATE]. Kindly arrange payment by [RESPONSE
DATE] to avoid the late fine of Rs. [FINE] per school policy. If
there is any difficulty, please contact the office - we are happy
to discuss options.

STAGE 3 - FINAL NOTICE (per school policy)
Subject: Final notice - outstanding fees for [STUDENT NAME]
Dear Parent, despite earlier reminders dated [DATE 1] and [DATE 2],
the fee of Rs. [AMOUNT] for [PERIOD] remains outstanding. As per
school policy, [CONSEQUENCE PER POLICY] will apply from [DATE].
We would much prefer to resolve this - please contact the office
by [RESPONSE DATE] to make payment or discuss an instalment plan.

Accounts Office, [SCHOOL NAME]